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Administration Dept.
Ref. 194A

Administrative Assistant

Administration Unit

IRBM is a scientific contract research organization (CRO) that stands at the forefront of drug discovery, leveraging a single, unified research facility, located in Pomezia (Rome), Italy, to accelerate team-based breakthroughs and improve efficiencies from initial concept to pre-clinical candidate.

With a history of contributing to several approved drugs, and its own internal pipeline of oncology and other therapeutic assets, IRBM is powered by deep collaborations and decades of expertise from leading global institutions. Our comprehensive in-house capabilities assist partners in achieving key milestones and progressing towards clinical readiness, positioning IRBM as a major player in driving innovation in the pharmaceutical and biotech fields.

Job Description

We are excited to offer the opportunity for a highly motivated Administrative Assistant to join the Company and enhance our business and scientific efforts. This role is crucial as it bridges our administrative and scientific teams, facilitating seamless communication and operational efficiency.

The ideal candidate will engage in a variety of administrative and clerical tasks supporting daily office operations and general administrative activities.The successful candidate should have excellent communication skills, both oral and written, and be able to efficiently organize daily activities using tools such as MS Excel and Office. A proactive, collaborative attitude and ability to multitask are essential.

Candidates with prior experience in similar roles will be given priority; and while specific skills are preferable, applicants with transferable, related skills are encouraged to apply.

Key Responsibilities:

  • Implement and oversee office systems, including data management and filing;
  • Manage travel arrangements, visa procurements and accommodation for staff;
  • Handle phone calls, inquiries, and requests, addressing them appropriately;
  • Translate documents, emails and promotional material to and from English;
  • Efficiently manage incoming e-mails and regular mail;
  • Perform dictation and transcribe information accurately.

Competencies:

  • Exceptional written and oral communication skills in both Italian and English;
  • Proficient in word processing and competent with a variety of IT and software applications;
  • Ability to work under pressure and meet strict deadlines;
  • Strong organizational and time management skills;
  • Ability to research, digest, analyze and present material clearly;
  • Flexibility and adaptability, capable of juggling a range of different tasks;
  • Discretion and ability to handle confidential information

Requirements:

Basic qualifications:

  • High school diploma or equivalent; college degree preferred;
  • At least 2+ years of experience in the same role.

Preferred qualification:

  • Bachelor’s degree.
  • Bilingual (English and Italian mother tongue);

The position is based in Pomezia (RM)

During the job interview we will evaluate candidates’ experience and the job offer will be commensurate.

We thank all applicants for their interest, candidates selected for interviews will be contacted.

IRBM considers all qualified applicants without discrimination, including on the basis of race, gender, age, disability, gender identity or expression, national origin, religion, sexual orientation, or other protected classes. We nurture an inclusive culture where everyone can show their full potential and enjoy a fulfilling career.

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