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Grant Management Specialist/Program Management Specialist at IRBM, Corporate Legal & Program Management Unit – Ref. 173 A

February 22nd, 2022

Position: Grant Management Specialist/Program Management Specialist at IRBM, Corporate Legal & Program Management Unit – Ref. 173 A

IRBM is a drug discovery and development company with a track record of success in accelerating and executing the translation of novel discoveries into clinically relevant therapeutic modalities, including small molecules, peptides and monoclonal antibodies. IRBM is headquartered in Pomezia (Rome), Italy and provides several integrated pre-clinical laboratory services across the entire drug discovery process, ranging from target validation to clinical candidate molecule selection. The company collaborates with a number of pharmaceutical companies, Biotech as well as research institutes and non-profit foundations working in a range of disease indications. IRBM is committed to the discovery and development of novel therapeutic agents that can help fight and cure diseases

Job Description

The Program Management department is seeking a qualified and highly motivated Specialist to coordinate the planning, tracking and administration of specific projects within the life science field. In this role the candidate will work within a cross disciplinary team from different departments (as scientists, business and corporate staff ) to monitor, control and report programs in the complex scenario of the R&D area. Technical understanding of PM principles will be required to prepare and provide detailed Gantt charts to help the planning, controlling and reporting phases of projects, research and related expenses (materials and labour) supporting the work to monitor milestones, timelines, deliverables, resources and costs allocation to ensure that project goals are being met. He/She will work closely with the scientific, financial, administrative, and business development teams.

Key responsibilities:

  • searching, coordinating and overseeing the application for new opportunities and/or grants;
  • ensuring that all projects are delivered on-time;
  • overseeing all project funds, monitoring cash flow projections and reporting actual cash flow and variance to senior management on a regular basis;
  • preparing financial reports and supporting documentation for funders as outlined in funding agreements;
  • creating and maintaining comprehensive project documentation;
  • serving as a liaison with scientists, business developers and Corporate offices, to assist the flow and exchange of information
  • Regularly reports progress and any issues to more senior management
  • Analyzes requirements with the project sponsor/customer or senior colleagues, designs the implementation proposal, and evaluates the feasibility

Skills required

The successful candidate will be qualified with a Master degree or equivalent in scientific subjects (life science, chemistry, biology or engineering preferred), good knowledge of project management tools and have a minimum of 5 years relevant experience in the same role.
In addition to a sound knowledge of the management of National and International grants, candidates will need to show evidence of the following:

  • proven working experience as scientific project administrator;
  • proficiency with the Project Management’s discipline and best practices (PMP certification is a plus);
  • proficiency with computer and technology skills (including Outlook, PowerPoint, MS Word, MS Project and Excel) and ability to analyze large data set;
  • ability to work under pressure and to tight deadlines;
  • good/excellent level of written and spoken English;
  • discretion and an understanding of confidentiality issues.


The position will be based at IRBM’s headquarters in Pomezia (Rome), Italy

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